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There may be times when you want to share sensitive information that you need to protect from unauthorised access. For such situations, Google allows users to send messages and attachments with Gmail‘s confidential mode. Users can also use the mode to set an expiration date for messages or revoke access at any time.
How to share information confidentially
Step 1: On your computer, go to Gmail and click Compose.
Step 2: In the bottom right of the window, click Turn on confidential mode Turn on confidential mode. If you’ve already turned on confidential mode for an email, go to the bottom of the email, then click Edit.
Step 3: Set an expiration date and passcode. These settings impact both the message text and any attachments.
Step 4: If you choose “No SMS passcode,” recipients using the Gmail app will be able to open it directly. It must be noted that recipients who don’t use Gmail will get emailed a passcode.
Step 5: If you choose “SMS passcode,” recipients will get a passcode by text message. Make sure you enter the recipient’s phone number, not your own.
Step 6: Click Save.
Senders can also remove access early to stop the recipient from viewing the email before the expiration date. Here’s how:
Step 1: On your computer, open Gmail.
Step 2: On the left, click Sent.
Step 3: Open the confidential email.
Step 4: Click Remove access.
How to access email sent with confidential mode
If the sender used confidential mode to send the email, users can:
Step 1: You can view the message and attachments until the expiration date or until the sender removes access.
Step 2: Options to copy, paste, download, print, and forward the message text and attachments will be disabled.
Step 3: You might need to enter a passcode to open the email.
It must be noted that although confidential mode helps prevent the recipients from accidentally sharing your email, it doesn’t prevent recipients from taking screenshots or photos of confidential messages. This means that recipients who have malicious programs on their computer may still be able to copy or download sensitive messages or attachments.
How to share information confidentially
Step 1: On your computer, go to Gmail and click Compose.
Step 2: In the bottom right of the window, click Turn on confidential mode Turn on confidential mode. If you’ve already turned on confidential mode for an email, go to the bottom of the email, then click Edit.
Step 3: Set an expiration date and passcode. These settings impact both the message text and any attachments.
Step 4: If you choose “No SMS passcode,” recipients using the Gmail app will be able to open it directly. It must be noted that recipients who don’t use Gmail will get emailed a passcode.
Step 5: If you choose “SMS passcode,” recipients will get a passcode by text message. Make sure you enter the recipient’s phone number, not your own.
Step 6: Click Save.
Senders can also remove access early to stop the recipient from viewing the email before the expiration date. Here’s how:
Step 1: On your computer, open Gmail.
Step 2: On the left, click Sent.
Step 3: Open the confidential email.
Step 4: Click Remove access.
How to access email sent with confidential mode
If the sender used confidential mode to send the email, users can:
Step 1: You can view the message and attachments until the expiration date or until the sender removes access.
Step 2: Options to copy, paste, download, print, and forward the message text and attachments will be disabled.
Step 3: You might need to enter a passcode to open the email.
It must be noted that although confidential mode helps prevent the recipients from accidentally sharing your email, it doesn’t prevent recipients from taking screenshots or photos of confidential messages. This means that recipients who have malicious programs on their computer may still be able to copy or download sensitive messages or attachments.
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